Privacy Policy

Privacy Policy of Media Control Agency

The following privacy policy specifies the rules for storing and accessing data on users' devices via the website, for the purpose of providing electronic services by the administrator, and the rules for collecting and processing personal data voluntarily provided by users through the tools available on the website.

This privacy policy is an integral part of the website's terms, which describe the rules, rights, and obligations of users using the website.

§1 Definitions

  • Service - the "Media Control Agency" website operating at https://media-control-agency.com/
  • External service - websites of partners, service providers, or recipients cooperating with the administrator
  • Website / Data Controller - The website administrator and data controller (hereinafter the administrator) is the company "Media Control Agency", located at Kerkgracht 50, 1354 AM Almere, with VAT number: NL004874490B47
  • User - a natural person to whom the administrator provides electronic services via the website.
  • Device - an electronic device with software that allows the user to access the website
  • Cookies - text data collected in the form of files placed on the user's device
  • GDPR - Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016
  • Personal data - information relating to an identified or identifiable natural person
  • Processing - an operation or set of operations performed on personal data
  • Restriction of processing - marking stored personal data to limit its processing
  • Profiling - automated processing of personal data to evaluate certain personal factors
  • Consent - voluntary, specific, informed, and unambiguous expression of will to process data
  • Personal data breach - a breach of security leading to destruction, loss, alteration, or unauthorized access
  • Pseudonymization - processing of personal data in a way that prevents identification without additional information
  • Anonymization - irreversible process that destroys or overwrites personal data, making identification impossible

§2 Data Protection Officer

In accordance with Art. 37 of the GDPR, the administrator has not appointed a data protection officer.

For matters related to data processing, including personal data, contact the administrator directly.

§3 Types of cookies

  • Internal cookies - files placed and read by the website's IT system on the user's device
  • External cookies - files placed and read by IT systems of external websites on the user's device
  • Session cookies - files placed and read by the website during one session on the user's device
  • Persistent cookies - files placed and read by the website on the user's device until manually deleted

§4 Data Storage Security

The mechanisms for storing, reading, and exchanging data between cookies stored on the user's device and the website are implemented via browser mechanisms and do not collect other data from the user's device.

Internal cookie files used by the administrator are safe and do not contain scripts or malicious content.

The administrator monitors external services but does not have full control over their cookies and is not responsible for their security.

Users can manage cookie settings in their browser. Guides are available for Chrome, Firefox, Opera, Edge, Safari, and Internet Explorer.

The administrator takes measures to secure cookie data, but the user is also responsible for the security of their device.

The administrator ensures that personal data is processed securely and that access is limited and in accordance with the purpose of processing.

§5 Purposes for which cookies are used

  • Improving and facilitating access to the website
  • Personalizing the website for users
  • Analytics and site performance
  • Tracking statistics
  • Providing multimedia services

§6 Purposes of personal data processing

Personal data voluntarily provided by users is processed for:

- Provision of electronic services

- Communication between the administrator and users

- Ensuring the legitimate interest of the administrator

Anonymous data is processed for:

- Tracking statistics

- Understanding how visitors use the website

- Ensuring the legitimate interest of the administrator

§7 Cookies from external websites

The administrator uses scripts from partners who may place cookies. Users can manage these cookies via browser settings.

Partners include:

- Google Analytics (statistics)

These services are beyond the administrator's control and may change their privacy policy or cookie behavior.

§8 Types of data collected

The website automatically collects anonymous data and personal data voluntarily provided by users.

Anonymous data includes:

- IP address, browser type, screen resolution, location, visited subpages, operating system, previous page, referrer, language, internet speed, internet provider

Personal data includes:

- Name, email, website address, phone number, IP (collected automatically)

Newsletter data includes:

- Name, email, IP address

Some data may be stored in cookies or shared with statistics providers (without identifying users).

§9 Access to personal data by third parties

In principle, only the administrator has access to personal data.

Access may be granted to service providers such as hosting companies, under a data processing agreement.

Hosting is provided by https://atthost.pl/ in Poland, with possible access for service maintenance.

§10 Method of personal data processing

Personal data is not transferred outside the EU unless published by the user.

There is no profiling or sale of personal data.

Anonymous data may be transferred outside the EU and used for profiling, but is not linked to a person or sold.

§11 Legal basis for personal data processing

  • Regulation (EU) 2016/679 (GDPR)
  • Art. 6(1)(a) – consent
  • Art. 6(1)(b) – performance of a contract
  • Art. 6(1)(f) – legitimate interests
  • Personal Data Protection Act (2018)
  • Telecommunications Act (2004)
  • Copyright Act (1994)

§12 Retention period of personal data

Personal data is retained only as long as the service is active, after which it is deleted or anonymized within 30 days.

If necessary to protect legitimate interests, data may be retained for up to 3 years.

Anonymous data may be retained indefinitely for statistical purposes.

§13 Users' rights regarding personal data processing

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restriction of processing
  • Right to data portability
  • Right to object
  • Right to lodge a complaint with the supervisory authority

§14 Contact with the administrator

  • Postal address - Media Control Agency, Kerkgracht 50, 1354 AM Almere, Netherlands
  • Email address - info@media-control-agency.com
  • Phone - +31 619 628 588
  • Contact form - available at: /contact

§15 Website requirements

Restricting cookies may cause the website to malfunction.

The administrator is not responsible for problems caused by restricting cookies.

§16 External links

The website may contain links to external sites not affiliated with the administrator. These may carry risks and are not the responsibility of the administrator.

§17 Changes to the privacy policy

The administrator may change this privacy policy without notifying users regarding anonymous data or cookies.

Changes regarding personal data will be notified to users by email within 7 days.

Continued use implies acceptance of the changes.

Changes take effect upon publication.